A shared office space is occupied by a number of people at different times. Most individuals use a shared workspace at the workplace for the sole purpose of collaborating with other people. A shared workspace suggests an individual occupying particular space for a fixed duration only. This space is often located in an area of the office which does not affect the productivity of the other occupants. Thus, it is often seen that a collaboration between multiple occupants improves the efficiency and quality of the work.Checkout Shared Office Space for more info. However, there are certain issues that hamper the smooth running of such collaborative workspaces. For starters, shared office spaces suffer from a lack of proper ventilation. Such spaces also lack the amenities required for optimal work. These conditions often create problems for both the employees as well as the management.
In most cases, these shared workspaces come with a fixed facility called the shared office space amenities. These amenities include provisions for air conditioning or climate control, printers, fax machines, scanners, copiers, telephones with handsets, telephone lines, etc. There should be separate areas for each one of the employees. This would help in the organization of work and prevent employees from spending excessive time chatting with each other.
The provision of common showers and toilets are other important amenities required for such workspaces. In a shared office space, there should be separate bathing areas for men and women, besides separate toilet areas, washrooms and taps for each different types of employee. Also, separate tubs for washing and drying clothes should be provided in different types of shared workspaces. Some employers prefer to have separate shower blocks for men and women, while others feel that separate tubs are sufficient for healthy working environments.
As far as the layout of a small business office space is concerned, there are several things that need to be considered. When you are looking for an office space, it would be ideal to opt for a small and compact one, preferably in a commercial building. A shared workspace does not really count if the floor area is small. A good thing to do is find a coworking space, if your space is big enough to accommodate a few people.
It is also important to note that shared office spaces come with their own set of pros and cons. The main benefit of these workspaces is that they allow you to save a lot of money and time on commuting. When you opt for these workspaces, you get access to different types of meeting rooms and business phone systems. You also get access to co-working spaces, which are great for brainstorming or problem solving among employees.
On the other hand, there are also disadvantages associated with having a shared office space. In most cases, it would be difficult to arrange for dedicated desks and chairs, due to shared working spaces. This would mean that you would have to share your desk space with other colleagues. Also, while you would have easy access to phone lines and teleconferencing services, it is not advisable to use them as they can also be used by the other colleagues. Some private offices, on the other hand, provide you with dedicated phone lines and teleconferencing services.
In general, it can be said that both private and shared office spaces have their pros and cons. However, you must consider whether the advantages offered by one are more important than the disadvantages. If your company requires a lot of space, it may be worth investing in a professional office suite, especially if you are operating on a tight budget. With a professional suite, you would get access to premium meeting rooms, modern audio/visual equipments, Wi-Fi access, and other such services at a fraction of the cost of a typical dedicated meeting room. Hence, you can be certain that you are getting all the services you need at an affordable price, especially true when you consider the considerable difference in services.